Event Space Rental Agreement
Full attorney-style contract with 14 articles
OMNY BANQUET HUB — EVENT SPACE RENTAL AGREEMENT
Contract No.: OBH-________
THIS EVENT SPACE RENTAL AGREEMENT ("Agreement") is entered into as of the date last signed below (the "Effective Date") by and between:
VENUE: OMNY Banquet Hub, LLC, a Maryland limited liability company, with its principal place of business at 4030 Blackburn Lane, Burtonsville, Montgomery County, Maryland 20866 (hereinafter referred to as "Venue" or "OMNY").
CLIENT: Name: ___________________________________________________________ Address: ________________________________________________________ City/State/ZIP: __________________________________________________ Phone: _________________________ Email: _________________________ (hereinafter referred to as "Client")
Venue and Client are each referred to individually as a "Party" and collectively as the "Parties."
RECITALS
WHEREAS, Venue owns and operates a premium banquet and event facility located at 4030 Blackburn Lane, Burtonsville, Montgomery County, Maryland 20866; and
WHEREAS, Client desires to rent certain event space and related services from Venue for the purpose of hosting a private event; and
WHEREAS, the Parties desire to set forth the terms and conditions under which Venue shall make such space and services available to Client;
NOW, THEREFORE, in consideration of the mutual covenants and agreements set forth herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:
ARTICLE I — EVENT DETAILS
1.1 Event Information.
| Field | Details |
|---|---|
| Event Type | __________________________________________ |
| Event Date | __________________________________________ |
| Day of Week | ☐ Mon–Thu ☐ Friday ☐ Saturday ☐ Sunday ☐ Holiday |
| Setup Start Time | __________________________________________ |
| Event Start Time | __________________________________________ |
| Event End Time | __________________________________________ |
| Breakdown End Time | __________________________________________ |
| Total Rental Period | __________ hours (inclusive of setup, event, and breakdown) |
| Estimated Guest Count | __________________________________________ |
| Maximum Guest Count | 150 (unless otherwise agreed in writing) |
| Package Selected | ☐ OMNY Premium Splendid ☐ OMNY Premium Luxury |
1.2 Event Description. Client shall use the Premises solely for the purpose described above. Any material change in the nature, scope, or character of the Event requires prior written approval from Venue. Venue reserves the right to deny approval for any change that, in Venue's reasonable judgment, poses a risk to the Premises, other guests, or Venue's reputation.
1.3 Guest Count. The base package pricing set forth herein accommodates up to one hundred fifty (150) guests. Should Client's actual guest count exceed one hundred fifty (150) guests, Client shall notify Venue no fewer than fourteen (14) calendar days prior to the Event Date, and additional per-guest charges shall apply as set forth in the Pricing Addendum attached hereto.
ARTICLE II — PREMISES
2.1 Licensed Premises. Venue hereby grants Client a limited, non-exclusive, revocable license to use the following areas of the facility located at 4030 Blackburn Lane, Burtonsville, MD 20866 (collectively, the "Premises"):
- Main Banquet Hall
- Lobby and Reception Area
- Changing Room(s) (as designated by Venue)
- Restaurant-Style Bar Area
- Warming/Prep Kitchen
- DJ Booth Area
- Designated Parking Areas
2.2 Excluded Areas. Client shall not access or use any area of the facility not expressly designated herein, including but not limited to Venue's private offices, storage rooms, mechanical rooms, and rooftop areas, unless expressly authorized in writing by Venue.
2.3 Condition of Premises. Venue shall deliver the Premises in a clean, safe, and event-ready condition. Client acknowledges that Client has inspected the Premises (or has had the opportunity to do so) and accepts the Premises in their current "as-is" condition, subject to Venue's obligation to maintain the Premises in a safe and habitable state.
2.4 No Real Property Interest. This Agreement creates a license to use the Premises and does not create a leasehold estate, tenancy, or any other real property interest in favor of Client. Client acknowledges that Client is a licensee and not a tenant under Maryland law, and the provisions of the Maryland Real Property Article, Title 8 (Landlord and Tenant) shall not apply to this Agreement.
ARTICLE III — FINANCIAL TERMS
3.1 Rental Fee. Client shall pay Venue the total Rental Fee as set forth in the Pricing Addendum (Addendum E) attached hereto and incorporated herein by reference. The Rental Fee is based upon the selected package, day of the week, and any additional services or add-ons selected by Client.
3.2 Security Deposit. Client shall pay a refundable Security Deposit in the amount of $____________ (the "Security Deposit") upon execution of this Agreement. The Security Deposit shall be held by Venue and applied as follows:
(a) The Security Deposit shall secure Client's faithful performance of all obligations under this Agreement, including but not limited to the obligation to return the Premises in the condition required by Section 7.2.
(b) Within thirty (30) calendar days following the Event Date, Venue shall return the Security Deposit to Client, less any deductions for: (i) damage to the Premises, furnishings, or equipment beyond normal wear and tear; (ii) additional cleaning costs necessitated by Client's failure to comply with Section 7.2; (iii) any unpaid balances owed by Client under this Agreement; and (iv) any fines, penalties, or costs incurred by Venue as a result of Client's breach of this Agreement.
(c) Venue shall provide Client with an itemized written statement of any deductions from the Security Deposit within the thirty (30) day period referenced above. Note: Maryland Real Property §8-203 security deposit limitations apply to residential leases and do not govern commercial event space licenses; however, Venue voluntarily adopts the above return timeline as a matter of good business practice.
3.3 Payment Schedule.
| Payment | Amount | Due Date |
|---|---|---|
| Security Deposit | $____________ | Upon execution of this Agreement |
| First Installment (50% of Rental Fee) | $____________ | Upon execution of this Agreement |
| Second Installment (Remaining Balance) | $____________ | No later than fourteen (14) calendar days prior to Event Date |
| Cleaning Fee | $250.00 | Due with First Installment (not included in base Rental Fee) |
3.4 Late Payment. Any payment not received by Venue within five (5) business days of its due date shall accrue a late fee of five percent (5%) of the overdue amount per each additional five (5) business day period, up to a maximum of fifteen percent (15%) of the overdue amount. Venue reserves the right to suspend performance or cancel this Agreement if any payment remains outstanding for more than fifteen (15) calendar days past its due date.
3.5 Acceptable Payment Methods. Venue accepts payment by certified check, cashier's check, wire transfer, ACH transfer, or major credit card. Credit card payments may be subject to a processing surcharge not to exceed three percent (3%) of the transaction amount, as permitted under Maryland law.
3.6 Taxes. Client shall be responsible for all applicable federal, state, and local taxes, including but not limited to Maryland sales and use tax, imposed on the services and rental fees set forth herein, unless otherwise stated.
ARTICLE IV — CANCELLATION AND RESCHEDULING
4.1 Cancellation by Client. Client may cancel this Agreement by providing written notice to Venue. Cancellation fees shall be assessed as follows:
| Notice Period | Cancellation Fee |
|---|---|
| More than 120 days before Event Date | Forfeiture of Security Deposit only |
| 91–120 days before Event Date | 25% of total Rental Fee |
| 61–90 days before Event Date | 50% of total Rental Fee |
| 31–60 days before Event Date | 75% of total Rental Fee |
| 30 days or fewer before Event Date | 100% of total Rental Fee (no refund) |
4.2 Rescheduling. Client may request to reschedule the Event to a mutually agreeable alternative date, subject to the following conditions:
(a) The rescheduling request must be submitted in writing no fewer than sixty (60) calendar days prior to the original Event Date.
(b) A rescheduling fee of $500.00 shall apply per occurrence.
(c) The rescheduled Event must take place within twelve (12) months of the original Event Date.
(d) Rescheduling is subject to Venue availability and Venue's approval, which shall not be unreasonably withheld.
(e) Only one (1) reschedule is permitted per Agreement. Any subsequent change shall be treated as a cancellation and new booking.
4.3 Cancellation by Venue. Venue may cancel this Agreement upon written notice to Client if: (a) Client breaches any material term of this Agreement and fails to cure such breach within ten (10) calendar days of receiving written notice thereof; (b) Client fails to make any payment when due; (c) Venue reasonably determines that the Event poses an unacceptable risk to the safety of persons or property; or (d) a Force Majeure Event (as defined in Section 10.1) renders performance impracticable. In the event of cancellation by Venue under subsections (c) or (d), Venue shall refund all amounts paid by Client, less any costs already incurred by Venue that cannot be reasonably mitigated.
4.4 Mitigation. In the event of cancellation by either Party, both Parties shall use commercially reasonable efforts to mitigate damages.
ARTICLE V — USE OF PREMISES AND CONDUCT
5.1 Permitted Use. Client shall use the Premises solely for the Event described in Article I. Client shall not use the Premises for any unlawful purpose or in any manner that violates applicable federal, state, or local laws, regulations, or ordinances, including but not limited to Montgomery County Code provisions and Maryland state statutes.
5.2 Guest Conduct. Client is responsible for the conduct of all guests, invitees, vendors, contractors, and agents (collectively, "Event Attendees") present at the Premises during the Rental Period. Client shall ensure that all Event Attendees comply with Venue's rules and policies, as communicated to Client prior to the Event.
5.3 Noise and Nuisance. Client shall ensure that noise levels comply with Montgomery County noise ordinance requirements (Montgomery County Code, Chapter 31B). Amplified music and sound must conclude by 11:00 PM unless otherwise agreed in writing. Venue reserves the right to require immediate reduction of noise levels that, in Venue's reasonable judgment, violate applicable ordinances or disturb neighboring properties.
5.4 Prohibited Activities. The following activities are strictly prohibited on the Premises unless expressly authorized in a written addendum:
(a) Open flames, candles, pyrotechnics, fireworks, sparklers, or fog/haze machines (except battery-operated LED candles);
(b) Smoking, vaping, or use of any tobacco or cannabis products inside the facility (designated outdoor smoking areas may be available);
(c) Attachment of any items to walls, ceilings, or fixtures using nails, screws, staples, tape, or adhesives that may cause damage;
(d) Use of confetti, glitter, rice, birdseed, or similar materials inside the facility;
(e) Animals on the Premises, except for ADA-compliant service animals as defined under 28 C.F.R. § 36.104;
(f) Any activity that violates local fire codes, building codes, or occupancy limits;
(g) Possession or use of illegal substances;
(h) Discharge of firearms or weapons of any kind.
5.5 Compliance with Laws. Client shall comply with all applicable federal, state, and local laws, regulations, and ordinances in connection with the Event, including but not limited to fire safety codes, health department regulations, ADA requirements, and Montgomery County noise ordinances.
5.6 Vendor Access. All third-party vendors engaged by Client (including but not limited to caterers, decorators, florists, DJs, bands, photographers, and videographers) must: (a) provide proof of current general liability insurance with minimum coverage of $1,000,000 per occurrence naming Venue as an additional insured; (b) comply with all Venue rules and policies; and (c) be approved by Venue in writing prior to the Event Date. Venue reserves the right to deny access to any vendor that fails to meet these requirements.
ARTICLE VI — INSURANCE AND INDEMNIFICATION
6.1 Client Insurance. Client shall obtain and maintain, at Client's sole cost and expense, a comprehensive general liability insurance policy with the following minimum coverage:
| Coverage Type | Minimum Amount |
|---|---|
| General Liability (per occurrence) | $1,000,000 |
| General Liability (aggregate) | $2,000,000 |
| Host Liquor Liability (if alcohol is served) | $1,000,000 |
The insurance policy shall: (a) name OMNY Banquet Hub, LLC, its owners, officers, managers, employees, and agents as additional insureds; (b) be issued by an insurer licensed to do business in the State of Maryland with an A.M. Best rating of A- VII or better; and (c) provide for thirty (30) days' advance written notice to Venue of cancellation or material modification. Client shall deliver a certificate of insurance to Venue no later than fourteen (14) calendar days prior to the Event Date.
6.2 Indemnification by Client. To the fullest extent permitted by Maryland law, Client shall indemnify, defend, and hold harmless Venue and its owners, officers, managers, members, employees, agents, and representatives (collectively, the "Venue Indemnitees") from and against any and all claims, demands, actions, suits, damages, liabilities, losses, settlements, judgments, costs, and expenses (including but not limited to reasonable attorneys' fees and court costs) arising out of or relating to: (a) Client's use of the Premises; (b) any act or omission of Client or any Event Attendee; (c) any breach of this Agreement by Client; (d) any injury to persons or damage to property occurring on or about the Premises during the Rental Period, except to the extent caused by the sole gross negligence or willful misconduct of Venue. This indemnification obligation shall survive the termination or expiration of this Agreement.
6.3 Limitation of Venue Liability. Venue shall not be liable for any indirect, incidental, special, consequential, or punitive damages arising out of or in connection with this Agreement, regardless of the cause of action or theory of liability. Venue's total aggregate liability under this Agreement shall not exceed the total Rental Fee actually paid by Client. Venue shall not be liable for any loss of or damage to Client's or Event Attendees' personal property left on the Premises before, during, or after the Event.
6.4 Waiver of Subrogation. Each Party waives any right of subrogation that such Party's insurer may have against the other Party with respect to any loss or damage covered by insurance.
6.5 No Waiver of Sovereign Immunity. Nothing in this Agreement shall be construed as a waiver of any immunity, defense, or limitation of liability available to either Party under applicable law.
ARTICLE VII — SETUP, BREAKDOWN, AND CARE OF PREMISES
7.1 Setup and Breakdown. Client's Rental Period includes time for setup and breakdown as specified in Article I. All setup must be completed before the Event Start Time, and all breakdown and removal of Client's property must be completed by the Breakdown End Time. Any extension of the Rental Period beyond the agreed times shall be subject to Venue's prior written approval and an overtime charge of $300.00 per hour (or any portion thereof), billed in thirty (30) minute increments.
7.2 Condition Upon Departure. Client shall return the Premises in substantially the same condition as received, reasonable wear and tear excepted. Client shall remove all personal property, decorations, and materials brought onto the Premises by Client or Client's vendors. Any items left on the Premises after the Breakdown End Time shall be deemed abandoned, and Venue may dispose of such items at Client's expense without liability to Client.
7.3 Damage to Premises. Client shall be financially responsible for any damage to the Premises, furnishings, fixtures, equipment, or grounds caused by Client, Event Attendees, or Client's vendors during the Rental Period. Venue shall assess damage within seventy-two (72) hours of the Event and provide Client with written notice and documentation (including photographs) of any damage. Repair or replacement costs shall be deducted from the Security Deposit; any excess shall be invoiced to Client and due within thirty (30) calendar days.
7.4 Venue Furnishings Included. The following furnishings are included in the selected package and shall remain the property of Venue at all times:
For OMNY Premium Splendid: Gold Chiavari chairs; round, rectangular, and cocktail tables; basic white linens and buffet skirting; light décor accents; DJ booth; six (6) silver chafing dishes.
For OMNY Premium Luxury: All items in Splendid, plus white dinner plates; charger plates and cutlery; napkins (any color); water goblets; luxury chair upgrades; premium linens (any color); buffet tables with linen and skirting; six (6) gold chafing dishes; premium décor enhancements; ambient uplighting.
ARTICLE VIII — FOOD AND BEVERAGE
8.1 Catering. Client may engage a licensed caterer of Client's choosing, subject to Venue's prior written approval. All caterers must: (a) hold a valid Montgomery County food service license; (b) maintain general liability insurance as required by Section 5.6; (c) comply with all applicable health department regulations; and (d) be responsible for cleanup of the warming/prep kitchen and all food service areas.
8.2 Alcohol Service. The service, sale, or consumption of alcoholic beverages on the Premises is governed by the Alcohol Addendum (Addendum A) attached hereto. No alcoholic beverages shall be served, sold, or consumed on the Premises unless the Alcohol Addendum has been executed by both Parties and all applicable permits and licenses have been obtained. Client acknowledges that although Maryland does not impose statutory "dram shop" liability on alcohol servers, Venue and Client may still face common law negligence claims arising from the service of alcohol, and Client agrees to comply with all provisions of the Alcohol Addendum to mitigate such risk.
8.3 Outside Food and Beverage. Client may not bring outside food or beverages onto the Premises except through an approved caterer or as expressly authorized in writing by Venue. All food preparation must occur in the designated warming/prep kitchen area.
ARTICLE IX — DECORATIONS AND ALTERATIONS
9.1 Décor Guidelines. All decorations and alterations to the Premises are governed by the Décor Addendum (Addendum B) attached hereto. Client shall not make any alterations, additions, or modifications to the Premises without Venue's prior written approval. Venue reserves the right to require removal of any decoration or alteration that, in Venue's reasonable judgment, poses a risk of damage to the Premises or a safety hazard.
9.2 Pre-Approved Décor. The following decorations are generally permitted without additional approval: fresh flowers and floral arrangements (in water-tight containers); fabric draping (using Venue-approved attachment methods only); centerpieces; table runners; chair covers and sashes; balloon arrangements (non-helium preferred; helium balloons must not be released inside the facility); and LED/battery-operated candles.
9.3 Prohibited Décor. The following are prohibited: real candles or open flames; confetti, glitter, or loose sparkle materials; adhesive tape, nails, screws, or staples on any surface; items affixed to chandeliers or light fixtures; fog machines, haze machines, or smoke effects; and any item that may stain, discolor, or permanently mark surfaces.
ARTICLE X — FORCE MAJEURE
10.1 Force Majeure Events. Neither Party shall be liable for any failure or delay in performing its obligations under this Agreement if such failure or delay results from circumstances beyond the Party's reasonable control (a "Force Majeure Event"), including but not limited to: acts of God; fire, flood, earthquake, hurricane, tornado, or other natural disasters; epidemic, pandemic, or public health emergency; war, terrorism, civil unrest, or armed conflict; government orders, regulations, quarantines, embargoes, or sanctions; labor strikes or lockouts (not involving the affected Party's own employees); power failures, utility outages, or telecommunications failures; and any other event that a Maryland court would recognize as constituting force majeure or commercial frustration under Maryland common law.
10.2 Notice. The Party affected by a Force Majeure Event shall provide written notice to the other Party within seventy-two (72) hours of becoming aware of the event, describing the nature of the event and its anticipated duration.
10.3 Remedies. Upon the occurrence of a Force Majeure Event:
(a) The Parties shall negotiate in good faith to reschedule the Event to a mutually agreeable date within twelve (12) months, with no rescheduling fee.
(b) If rescheduling is not feasible, Venue shall refund all amounts paid by Client, less any non-recoverable costs already incurred by Venue (documented in writing), within thirty (30) calendar days.
(c) Neither Party shall be liable to the other for any consequential, incidental, or indirect damages arising from a Force Majeure Event.
10.4 Extended Force Majeure. If a Force Majeure Event continues for more than ninety (90) calendar days, either Party may terminate this Agreement by written notice, and the refund provisions of Section 10.3(b) shall apply.
ARTICLE XI — SECURITY
11.1 Security Requirements. Security arrangements for the Event are governed by the Security Addendum (Addendum C) attached hereto. Venue reserves the right to require professional security personnel for any Event based on the nature of the Event, expected guest count, and whether alcohol will be served.
11.2 Venue's Right to Remove. Venue and its authorized security personnel reserve the right to remove any person from the Premises who, in Venue's reasonable judgment, is intoxicated, disorderly, or poses a threat to the safety of persons or property. Client shall cooperate with Venue in the exercise of this right.
ARTICLE XII — INTELLECTUAL PROPERTY AND MEDIA
12.1 Photography and Videography. Client may engage photographers and videographers for the Event, subject to Section 5.6. Venue may photograph or video-record the Event for Venue's marketing and promotional purposes, unless Client provides written objection at least fourteen (14) calendar days prior to the Event Date.
12.2 Social Media. Venue may use photographs and descriptions of the Event on Venue's website, social media accounts, and marketing materials, provided that no personally identifiable information of guests is disclosed without consent. Client may request removal of specific images by written notice to Venue.
ARTICLE XIII — DISPUTE RESOLUTION
13.1 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Maryland, without regard to its conflict of laws principles.
13.2 Mediation. In the event of any dispute arising out of or relating to this Agreement, the Parties shall first attempt to resolve the dispute through good-faith mediation administered by a mutually agreed-upon mediator in Montgomery County, Maryland. The costs of mediation shall be shared equally by the Parties.
13.3 Jurisdiction and Venue. If mediation is unsuccessful, any legal action or proceeding arising out of or relating to this Agreement shall be brought exclusively in the Circuit Court for Montgomery County, Maryland, or the United States District Court for the District of Maryland (Greenbelt Division). Each Party irrevocably consents to the personal jurisdiction of such courts and waives any objection to venue.
13.4 Attorneys' Fees. In any legal action or proceeding arising out of this Agreement, the prevailing Party shall be entitled to recover its reasonable attorneys' fees and costs from the non-prevailing Party.
ARTICLE XIV — GENERAL PROVISIONS
14.1 Entire Agreement. This Agreement, together with all Addenda attached hereto and incorporated herein by reference, constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, representations, warranties, and understandings, whether written or oral.
14.2 Amendments. This Agreement may not be amended, modified, or supplemented except by a written instrument signed by both Parties.
14.3 Severability. If any provision of this Agreement is held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, such provision shall be modified to the minimum extent necessary to make it valid and enforceable, or if modification is not possible, shall be severed from this Agreement, and the remaining provisions shall continue in full force and effect.
14.4 Waiver. The failure of either Party to enforce any provision of this Agreement shall not constitute a waiver of such Party's right to enforce such provision or any other provision in the future.
14.5 Assignment. Client may not assign or transfer this Agreement or any rights or obligations hereunder without the prior written consent of Venue. Any attempted assignment without such consent shall be void. Venue may assign this Agreement to a successor entity upon written notice to Client.
14.6 Notices. All notices required or permitted under this Agreement shall be in writing and shall be deemed delivered when: (a) delivered personally; (b) sent by certified mail, return receipt requested, postage prepaid; (c) sent by recognized overnight courier; or (d) sent by email with confirmed receipt. Notices shall be sent to the addresses set forth in the preamble of this Agreement or to such other address as a Party may designate by written notice.
14.7 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument.
14.8 Electronic Signatures. The Parties agree that this Agreement and any Addenda may be executed by electronic signature, which shall be deemed an original signature for all purposes, in accordance with the Maryland Uniform Electronic Transactions Act (Md. Code, Commercial Law §21-101 et seq.) and the federal Electronic Signatures in Global and National Commerce Act (E-SIGN Act, 15 U.S.C. §7001 et seq.).
14.9 Headings. The headings in this Agreement are for convenience of reference only and shall not affect the interpretation of this Agreement.
14.10 Relationship of Parties. Nothing in this Agreement shall be construed to create a partnership, joint venture, agency, or employment relationship between the Parties.
14.11 Survival. The provisions of Articles VI (Insurance and Indemnification), VII (Setup, Breakdown, and Care of Premises), X (Force Majeure), and XIII (Dispute Resolution), and any other provisions that by their nature should survive, shall survive the termination or expiration of this Agreement.
ARTICLE XV — ADDENDA
The following Addenda are attached hereto and incorporated herein by reference. Each Addendum, when executed, shall have the same force and effect as if fully set forth in this Agreement. In the event of a conflict between the terms of this Agreement and any Addendum, the terms of the Addendum shall control.
| Addendum | Title | Required |
|---|---|---|
| Addendum A | Alcohol Service Addendum | If alcohol is served |
| Addendum B | Décor and Alterations Addendum | If custom décor is used |
| Addendum C | Security Addendum | If required by Venue |
| Addendum D | Digital Signature Acknowledgment | Always required |
| Addendum E | Pricing and Payment Addendum | Always required |
SIGNATURES
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date last written below.
VENUE: OMNY BANQUET HUB, LLC
| Signature: | __________________________________________ |
| Printed Name: | __________________________________________ |
| Title: | __________________________________________ |
| Date: | __________________________________________ |
CLIENT:
| Signature: | __________________________________________ |
| Printed Name: | __________________________________________ |
| Date: | __________________________________________ |
This Agreement has been prepared for OMNY Banquet Hub, LLC. It is recommended that both Parties consult with independent legal counsel before executing this Agreement. This document does not constitute legal advice and is provided for informational and operational purposes. All terms are subject to negotiation between the Parties.
OMNY Banquet Hub, LLC | 4030 Blackburn Lane, Burtonsville, MD 20866 | [email protected]